Club Rules

The Club shall be called the South Shields Velo Cycling Club and shall be affiliated to British Cycling & Cycling Time Trials.

  1. The Management of the Club shall be by an Executive Committee elected at the Annual General Meeting of the Club, consisting of the officials as defined in Rule 3.
  2. The Club Officials shall be Chairman, Secretary, Treasurer, Male & Female Welfare Officers, Events and Social secretary(s), Coaching secretary(s), Kit secretary as elected at the Annual General Meeting.
  3. Membership of the Club is to be open to all genders and all age groups. If minors (under 16 years at date of event) wish to attend club runs then a consent from obtainable from the Welfare officers should be signed by a parent and or guardian before hand.
  4. The Club colours shall be blue, white and green. Any proposal to change the colours or design must be agreed at the Annual General Meetings, except in the case of club sponsorship.
  5. The annual subscription shall be as approved at the Annual General Meeting.
  6. Members undertaking cycling activities shall ensure they’re own third party insurance such as that provided by British Cycling.
  7. A member wishing to resign from the Club shall notify the Club Secretary in writing.
  8. When a member resigns or fails to renew their membership by the appointed date, any perpetual trophy that is held by that member shall be restored immediately to the custody of the Club,it being the sole property of the Club.
  9. Club members will abide by the SSVCC cycling etiquette as detailed on the website
  10. The Committee shall normally meet once a month to transact the Club’s business (minimum of 6 members). If a member of the Committee is absent from three consecutive meetings, without offering reasonable explanation and obtaining leave of absence, shall be deemed to have resigned and the Committee shall fill the vacancy.
  11. All prospective members shall complete an application form and submit this together with the membership fee to the Membership Secretary; it is the applicant’s responsibility to ensure that the Membership Secretary receives this. Acknowledgement of payment will be sent out via email to all accepted members.
  12. Any member not renewing their membership by their due date will be deemed to have resigned and to have forfeited all rights and privileges of membership.
  13. Members shall be liable to expulsion from the Club for unseemly conduct. The Welfare Officer(s) will review all reported incidents and shall within a 30 day period of being formally informed decide on an outcome, if the decision is to exclude from the club then the Welfare Officer must give the member the reason(s) for revoking their membership. The Welfare Officers decision is final.
  14. A member in unauthorised debt to the Club will not be eligible to race in the name of the Club.
  15. The Club’s financial year shall commence on the 1st July and end on the 31st June the following year, after which date the Honorary Treasurer shall prepare the balance sheet.
  16. The agenda and balance sheet shall be available seven days before the Annual General Meeting. The Annual General Meeting shall normally be held in December or as previously arranged.
  17. Items for the agenda of any Annual General Meeting shall reach the Secretary at least two weeks before the meeting. At the meeting, any other business will be allowed at the discretion of the Chairman. However no changes of ‘Club Rules’ will be permitted under any other business
  18. A Special General Meeting may be called by the Executive Committee upon receipt of a request signed by seven members,  subject to at least 14 days notice (with a copy of the Agenda attached) being given to the members.
  19. Club racing shall be run in accordance to the regulations drawn up by the Committee. Racing and entry to competition into events will be under the club name.
  20. No alterations in or additions to these rules shall be made; except with the consent of at least two thirds of the members present at the Annual General Meeting (or Special General Meeting called for the purpose).
  21. The Committee shall deal with any matter not provided for in these Rules and their decision shall be binding on all parties.

SSVCC Equity Policy

Statement of Intent

  1. SSVCC is fully committed to the principles of the equality of opportunity and is responsible for ensuring that no member or volunteer receives less favourable treatment on the grounds of age, gender, colour, disability, ethnic minority, parental or marital status, nationality, religious belief, social status and sexual preference.
  2. The Club will ensure that there will be open access to all those who wish to participate in the sport and that they are treated fairly.
  3. The Club will ensure that no sections of the community are denied the opportunity to participate equally and fully in the sport at all levels.
  4. The Club will take steps to prevent discrimination or other unfair treatment for its members and volunteers.
  5. The Club is required by law not to discriminate against its members and recognises its legal obligations under the following acts: Sex Discrimination Act 1975, Race Relations Act 1976, Disability Discrimination Act 1995, Rehabilitation of Offenders Act 1974, Children’s Act 1989.

Monitoring and Evaluation

  1. The Club will regularly monitor and evaluate the policy, practices, procedures and operations on an ongoing basis and will inform members of this impact.
  2. The Chairman has overall responsibility for the implementation of the equal opportunities policy.
  3. The SSVCC Committee is responsible for ensuring that this equity policy is followed and to provide appropriate procedures to deal with the investigation and disciplinary hearing in
    connection with any alleged breach of the Equity Policy and/or any related Codes of Practice, which may be issued by the Committee from time to time.


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